How to Prioritize & a Free Printable to Help.

How to Prioritize & a Free Printable to HelGrowing up, I wrote things I had to do but was afraid of forgetting on my hand. I couldn’t forget it if it was right there, right? Well, my parents didn’t love it and turns out in this life stage it’s not super professional. So I started sending myself emails. I couldn’t miss those but I clearly already had an email problem. In the last few months, I’ve been bullet journaling which has been a huge help. I can list everything I have to do and because I am constantly looking at my bullet journal, I won’t forget. But everything I list? It doesn’t have the same weight; it can’t all be high priority or I would go insane (as would anyone).

So how does one prioritize in an easy way?

I learned this trick awhile ago and I have to say whenever I am overwhelmed, I go back to it. But what if I used it even if I wasn’t overwhelmed? Probably wise.

So I take my lists and lists (I’m sorry I just love a to do list, especially when I am crossing things off of them) and divide them up using this.Priorities_Worksheet

And then I use this extremely simple table to divide things into four categories: Urgent Important, Not Urgent Important, Urgent Not Important, Not Urgent Not Important. I’ve made one for you here so you can simply print it off (prints perfectly on regular sized paper) and get started: Priorities Worksheet.priorities2

Here’s an example of how I filled it out recently. It gives me a clear mind because I suddenly have to evaluate: is this thing urgent? is it important? Because if you know me, you may be laughing right now. Without the sheet and all in my head, I tend to think everything falls into that Urgent Important category when in fact that isn’t ever true.How to Prioritize & a Free Printable to Help 1

With a keener focus, I am able to prioritize my lists and cross things off in the correct order (instead of the order they come to mind) and there is no danger of forgetting anything…even though it isn’t written on my hand.How to Prioritize & a Free Printable to Help 2

Do you have tools to help you prioritize? Does anyone else struggle with this stuff? Don’t forget to download the Priorities Worksheet.



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29 thoughts on “How to Prioritize & a Free Printable to Help.

  1. Melissa C

    That’s actually a really helpful printout! I usually use the dry erase board on the fridge to write the urgent important stuff and everything else goes on bits of paper. lol. probably not the best. Love this though!

    1. Nina Post author

      I like the printout but I also like the idea because you can draw it anywhere. I can be freaking out and draw my boxes and there ya go.

  2. Emily

    As much as I just really enjoy a free printable- this is a really, really good one! The different boxes totally make sense… however, knowing me- it would take me longer to figure out where each task goes (agonizing over whether I’ve put it in the right box) than it would to just write it all down. Issues? Yeah, I may have them.

    1. Nina Post author

      At first, it did take me a little while but then it comes instinctual which is helpful for someone like me who thinks everything is urgent and important. Like okay chill out nina getting the passport photo (in my case) is important but not urgent, take it down a notch. Haha. Girl, I got issues too!

  3. bex stark

    I’m just really proud of you for admitting that you sometimes put everything into the urgent category when it isn’t. and also for making a printable for stop yourself from doing it every day.

    1. Nina Post author

      You were one of the people I was thinking about when I wrote about everything being URGENT IMPORTANT LOL I am ridic

  4. Anne

    Love this….no wonder you and I get along so well. GIVE ME ALL THE LISTS. They are EVERYWHERE. Love printables too! (I have a post scheduled on creating printables coming out soon!) Such a great way to keep me on track which I desperately need. Thanks for sharing!

    1. Nina Post author

      my pleasure, girl! I have lists in my bullet journal, google drive, and sheets like this. A lot of them say the same thing in different ways (okay, they all do) but it makes me feel safe LOL that I won’t miss anything!

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